Project Tracker by AiME provides a structured system for managing the complex workflows involved in civil engineering and development projects. The platform centralizes project tracking, action items, agency reviews, schedules, and milestones so teams always know the status of every project.
Workflow Management
Project Tracker centralizes the full lifecycle of engineering and development projects in a single system.
Teams can organize projects, assign responsibilities, track milestones, and monitor progress across departments. The platform is designed specifically for complex, multi-agency projects where approvals, submittals, and revisions must be tracked carefully.
Permit and Agency Tracking
Engineering projects often involve multiple permit packages and agency reviews.
Project Tracker records each event in the approval process, including:
• Submittals
• Comments received
• Revisions submitted
• Approvals issued
These events are displayed in a clear timeline so teams always know where a project stands in the review process.
Permit packages may include:
• Improvement plans
• Grading permits
• Utility approvals
• Agency review packages
Automated Tracking Schedules
Project Tracker automatically converts permit and milestone tracking data into a visual project schedule.
Rather than manually building schedules in separate software, the system generates a schedule directly from the tracking events associated with each project.
Key capabilities include:
• Automatic milestone generation
• Timeline visualization similar to traditional Gantt charts
• Duration bars calculated between milestone dates
• Package-level grouping for complex workflows
• Milestone completion tracking
This approach eliminates redundant data entry and ensures schedules always reflect the latest project status.
Baseline Schedule Snapshots
Project Tracker includes built-in schedule snapshot functionality to track schedule changes over time.
Users can capture a snapshot of the current schedule, recording the planned start and finish dates for each task. These values are then displayed as Baseline Start and Baseline Finish alongside the current schedule.
This allows teams and clients to see how the schedule evolves over the life of the project.
Capabilities include:
• Snapshot schedule capture
• Baseline Start and Baseline Finish comparisons
• Historical snapshot storage
• Automatic baseline loading when schedules are opened
Professional Schedule Output
Project Tracker can generate professional schedule outputs for internal teams or client reporting.
Capabilities include:
• Print-ready schedule views
• PDF export
• Baseline comparison columns
• Clean milestone timeline graphics
Schedules resemble traditional consulting schedules while remaining dynamically connected to project data.
Visual Status Indicators
Project Tracker includes visual formatting tools that help teams quickly understand project status.
Tracking events can display:
• Color-coded statuses
• Completion indicators
• Special status highlighting
• Clear timeline visualization
These visual cues help teams quickly identify delays, issues, or pending actions.
Excel Schedule Import
Many engineering teams currently track schedules using Excel.
Project Tracker includes a powerful importer that converts Excel schedules into structured tracking data within the system.
Import features include:
• Package detection from Excel schedules
• Event and milestone extraction
• Fee tracking import
• Color and formatting recognition
• Strike-through completion detection
• Purple text import for special statuses
This allows existing schedules to be migrated into the system without manual re-entry.
Centralized Project Information
Each project stores all related tracking information in one place, including:
• Permit packages
• Agency interactions
• Submittals and revisions
• Milestone history
• Review cycles
• Approval dates
This ensures the full project history is documented and accessible to the team.
Automated Timeline Generation
The platform automatically calculates duration bars between project events.
For example, when a permit submittal is followed by comments received, the system generates a duration bar representing the review period. This produces a clean, readable timeline without manual schedule editing.
Future Integrations
Future versions of Project Tracker are planned to integrate with accounting platforms such as Deltek Vantagepoint, allowing financial performance to be connected directly to project schedules and workflow tracking.
This will allow teams to compare:
• planned schedules
• permit progress
• project budgets
• actual costs
within a single unified platform.